Minutes of Board Meeting on 05/16/15

IMPORTANT: These are draft minutes which require the approval of the Board members (look below in comments for those approvals) and formal adoption at the next Board meeting.

1. Introductions and Welcome

Robert Alderson, the Secretary/Treasurer opened the meeting at 9:05 am. The following Board members were present:

  • Robert Alderson (Secretary/Treasurer)
  • Vanessa Moorhead
  • Carol Noble
  • Stevan Alvarez (appointed during the meeting)
  • Eight other owners were also present.

2. Resident Input

There were complaints from a resident on Lake Lanier about parking and unruly behavior and disrespect of property by children. These concerns were echoed by residents on Lakeside Vista and Placid Lake. The board responded that these were valid concerns that would ideally be dealt with by the management company contacting the residents concerned or possibly asking HCSO deputies undertaking off-duty patrols for the Association to investigate. However, due to the current difficulties getting response from the management company there was no simple answer beyond contacting HCSO.

The rules about basketball hoops were clarified – temporary hoops put away each evening are permitted. Permanent hoops require ACC permission.

Stevan Alvarez, volunteered to join the Board. His appointment was proposed by Robert Alderson, seconded by Vanessa Moorhead and unanimously approved with immediate effect by Alderson, Moorhead and Noble.

Carol Noble has submitted a letter of resignation effective at the end of the meeting. Robert Alderson resigned from the position of Secretary/Treasurer (but not from the Board. He will continue on the Board until his house in Lakeside is sold.

The following appointments were agreed unanimously by the Board members present (Alderson, Alvarez, Moorhead, Noble):

  • Vanessa Moorhead – President
  • Stevan Alvarez – Secretary/Treasurer

3. Termination of contract with Excelsior

The contract with Excelsior provides a means for termination without penalty in the event of non-performance of contractual obligations by either party. The method of termination is for the terminating party to issue a 30-day cure demand letter giving the other party 30 days to respond to the specific areas of non-performance. If no satisfactory response is received the contract may be terminated. Following a resolution proposed by Robert Alderson, seconded by Carol Noble and unanimously agreed by members present (Alderson, Alvarez, Moorhead, Noble) it was agreed to send a 30-day cure demand letter to Excelsior. The letter to Excelsior details the following areas of non-performance:

Provide bi-weekly reports – no reports have been received since start of the contract

Facilitate communication between members and Board – Board meetings have not been adequately publicized via email, website or community bulletin Board, including to the Board itself.

Provide and manage a TOPS enabled website on behalf of the community – This has not been done and has caused additional operating costs for the Association.

Ensure compliance with Florida Statutes – Excelsior has negligently failed to organize an annual member’s meeting, facilitate a nomination committee, ACC meetings or pass ACC requests to the ACC. No meeting minutes have been prepared for any meetings by Excelsior.

No decision was taken on which company will replace Excelsior if there is an inadequate response to the 30-day cure letter. A proposal has been received from Unique Property Services. No new contract can be signed until the current contract with Excelsior is terminated. The Board will investigate alternative management companies and welcomes feedback from members.

The meeting was closed by unanimous resolution at 10:00 am.

Riverview Library

Hillsborough County has scheduled a public meeting on Tuesday, Feb. 3, to discuss the future of the Riverview Branch Library. The meeting will be held at 6 p.m. at the library, located at 10509 Riverview Drive.

At 8,000 square feet and 35 years old, the current building is considered outdated and too small for the increased customer use that has accompanied new development in the area in recent years. During the fiscal year 2015 budget process, County Commissioners approved $3.4 million in capital improvement funds toward a project to expand or replace the building.

Input from the community is vital to shaping the project scope, which in turn will identify a construction timeline and final costs. The purpose of the public meeting is to seek feedback from residents on what kinds of future amenities and improvements they would like to see, how they feel about the current location versus relocating to a different site, and whether there is interest in housing other County services – or perhaps even a private venture – as part of the library facility.

Information presented at this meeting will also be available online at www.HillsboroughCounty.org/CountyProjects by using the County Building Projects link.

All meeting facilities are accessible in accordance with the Americans with Disabilities Act. Additional necessary accommodations will be provided with a 48-hour notice. For more information, call Steve Valdez, Customer Engagement Division Director, at (813) 272-5275. TTY: (813) 301-7173. Prensa: Para información, llamar al (813) 272-5314.

Happy New Year

On behalf of the Board of Directors, please accept best wishes for a happy and prosperous New Year 2015. Also, let’s take a moment to recognize the volunteers that have helped make Lakeside a great place to live in 2014.

Our thanks go to Sam Webster, Linda McNamara, Kim Morcom, Christine Martinez and Ryan Brown for their work on the Fining Committee. To Bob McNamara, Lynda Irirzarry, Candy Allman, Charles Rigsby and Richard McNamara for their work on the Architectural Control Committee. To Jerry Gerstenblith, Pat Forss and Christine Martinez for checking the HCSO deputies in and out of their patrols in Lakeside. To José Anibal Rosario and Edgar Krampitz for their help and advice with the front entrance sign lights and the soccer field retaining wall. To Greg Noble for Neighborhood Watch. To Dave Irizarry and others for their help with the neighborhood picnic. And to anybody else who I have forgotten.

We also thank those who drive around the block the long way to check for problems in the park when they come late from work, those who never fail to walk their dog and never fail to report trash in yards or broken sidewalks, those who call the police when door to door solicitors call, remove newspapers from driveways of empty houses and in so many little ways make Lakeside a great place to live.

Happy New Year to you all!

 

 

HCSO Patrol

Deputy Brandon Parker will be patrolling Lakeside for the next four hours. This is an off-duty patrol paid for by the HOA.

At this time of year, remember that thieves can tell what electronics are inside your house by looking for empty boxes outside your house. If there are empty boxes left outside your house, please bring them back inside your house until the next collection on Wednesday and put the boxes inside your trash can as the County will leave anything that is not in the official trash cans.

Fining Committee

It is my unfortunate duty to announce the resignation of two valued and long-serving members of the Fining Committee. Linda McNamara and Samantha Webster will be leaving the committee today and they will be sorely missed. The Board extends its sincere thanks for the work they have put in over the past years.

We now have two vacancies on the Fining Committee. The committee is responsible for hearing appeals against fines imposed on homeowners and it is legally necessary part of the HOA’s activities. It is very important that we fill these vacancies. If you have ever thought of stepping up and doing something for your community – now is the time! To find out more please e-mail robert.alderson@gmail.com